2020-2021 4-H Club Organizational Leader Training – Pueblo County
December 10, 6:00 PM

COMMITTEE/GROUP UPDATES:

• Pueblo County 4-H Youth Leadership Society: (4-H age 13-18) – Nov 13, 6:30pm
• Parent/Leader Group: Everyone welcome! – 1^st Wednesday of the month, 6:30
• Dog Advisory Committee: Last Monday of the month, 6:30 p.m.
• General Consumer Science Advisory Committee: 1^st Wednesday of the month, 5:15 pm
• Horse Council: : 1^st Monday of the month, 6:30 p.m.
• Livestock Advisory Committee: 2^nd Thursday of the month, 6:00 pm
• Shooting Sports Council: 1^st Thursday of the Month, 6:00 pm
• Fair Board: new/returning members elected December 1^st (Re-elected this year: Shane Roberts, Greg Parker Newly-Elected this year: Mary Garrison, Wesley Stribling)
  • Board meets 3^rd Wednesday at 6:30pm of the month
• Meetings are listed in Friday In4mation each week

ENROLLMENT/NEW ENROLLMENTS

• NEW for 2020-2021: 4HOnline 2.0
  • Leader Login Tip sheet
  • Member/Family Enrollment Tip sheet
  • Volunteer Enrollment Tip sheet
• NEW for 2020-2021: Book/literature orders
  • New Process. Find lists on our page here: 4-H Project Manual Orders
• NEW FOR 2020-2021: Volunteer Leader Hours Tracking Sheet — Not mandatory.  Need your input. Sample here: Volunteer Hours
• 2021 New/Renamed Projects and Books: Entomology, Welding, Photography
  • Please use 2019-2020 E-Records for the 2020-2021 year (change the date!)
  • Changes: Cake Decorating manuals revised.
    Additional Wilton/Cake Deco Resources: http://classpromo.wilton.com/youth
  • New E-Records: http://co4h.colostate.edu/program-areas/colorado-4-h-project-information/ (NOTE: e-records are on the individual pages. You DO NOT need to do the “bulk download” to get e-records.  AND the website is being updated constantly. If you find something out of place, let Marnie know and she’ll forward the information to the State).
  • Most project pages/tips sheets currently being updated. Stay tuned!
  • Project List

• Policy Changes:
  • Member Re-Enrollment Deadline December 15 (due to 4-H Online 2.0 opening late)
  • $30/member, $20/Cloverbud
    Enrollment fees NOT due on 15, we will work with you to get payments squared away.
  • New Member Deadline February 1
  • Add/Drop Deadline March 1
  • Pueblo County 4-H Policies
  • State Policy regarding inclusion:
    • State Handbook: http://co4h.colostate.edu/policy/4H-Policy-Handbook.pdf
    • Consideration of the 5 C’s of Positive  Youth Development

CALENDARS:

• New for 2020-2021: 4-H Zoom Calendar here: Zoom Calendar
• 2020 4-H Yearly Calendar available on the County website here: 4-H Calendar
• Reserving Buildings at Fairgrounds go through Carolyn Valdez: Rhodes@pueblocounty.us
• County Fair Calendar – draft will be available soon. Stay tuned!
  • https://www.pueblocountyfair.com/

EVENT PROGRAM PLANS, INFORMED CONSENT, HOLD HARMLESS AGREEMENTS/INCIDENT REPORTS

• NEW FOR 2020-2021: Colorado 4-H In-Person Program Plans/COVID-19 – Required for ALL in-person 4-H Programs
• Required waivers/info:
  • Adult volunteer/participant waiver
  • Youth volunteer/participant waiver
  • Contact-tracing sheets
  • Temperature checks/masks/etc.
• Event Program Plans: Must be filled out for all overnight events and for any events that involve additional risk. Download here: COVID Program Plan
• Informed Consent: Needed when there is additional risk
  • Now includes COVID-19 language, and is required for in-person activities
• Hold Harmless: Needed for events involving non-4-H members or a 4-H member from another county.
• Incident Reports: Should have a couple copies at each 4-H event
  • Order of Reporting:
    1. Call 911 if there is an emergency
    2. After emergency services, contact Jen/Beth, if not already on-site
    3. Reporter should fill out Incident Report at this time
    4. Jen/Beth will contact Extension Office Director/State Staff
• NEW FOR 2020-2021: 4-H Virtual Program Resources
• Updated Club List (5 minutes) – Any changes need to be made?

CLUB RESPONSIBILITIES:

• Finances – Signers, No savings accounts, Charities/Individuals/Donations
  • Regarding Donations à NO money deposited into a 4-H account can then be donated (checks or cash). Money meant to be donated as a community service project MUST be made out to the specific cause. (For example, checks should be made out to the Children’s Hospital)
  • Money Matters Fact Sheet
    Fact Sheet
    Financial Accountability
  • Excessive Funds 
    • What is excessive funds?
    • What are you raising money for in your club?
    • Raise money with a PLAN for the money in mind!

New CSU Extension 4-H Logos — Find new logos online, or get from office

• Any 4-H/CSU logo use for T-shirts/hoodies/prizes/etc. MUST come to Beth and Jen for proof approval BEFORE printing
  • County Fair/FFA vs. 4-H Clover:
    • County Fair prizes/promo material must contain County Fair logo.
    • Pueblo County 4-H program prizes/promo material must contain the correctly used 4-H Clover.
• CSU Protection of Minors Policy 
  • All volunteers and others acting on behalf of the University are required by the CSU Protection of Minors Policy to report actual or suspected abuse to 4-H staff (also known as mandated reporters). They may also choose to report it to law enforcement or other entities.
• Shooting Sports topics that apply to all
  • If a youth is giving a 4-H demonstration on a shooting sports related topic, a certified shooting sports leader, certified in that discipline, should be present.
  • No humanoid targets
  • NEW FOR 2020-2021: 4-H Shooting Sports Risk Management Plan – Stay tuned!
    • Similar to what has been filled out in the past, but more streamlined, and will be agent-led. Each Shooting Sports Leader will get a binder-copy when complete.
• Questions?
• Thank you for attending! You are an essential part of Pueblo County’s youth development mission!