2020-2021 4-H Club Organizational Leader Training – Pueblo County
December 10, 6:00 PM
COMMITTEE/GROUP UPDATES:
- Pueblo County 4-H Youth Leadership Society: (4-H age 13-18) – Nov 13, 6:30pm
- Parent/Leader Group: Everyone welcome! – 1st Wednesday of the month, 6:30
- Dog Advisory Committee: Last Monday of the month, 6:30 p.m.
- General Consumer Science Advisory Committee: 1st Wednesday of the month, 5:15 pm
- Horse Council: : 1st Monday of the month, 6:30 p.m.
- Livestock Advisory Committee: 2nd Thursday of the month, 6:00 pm
- Shooting Sports Council: 1st Thursday of the Month, 6:00 pm
- Fair Board: new/returning members elected December 1st (Re-elected this year: Shane Roberts, Greg Parker Newly-Elected this year: Mary Garrison, Wesley Stribling)
- Board meets 3rd Wednesday at 6:30pm of the month
- Meetings are listed in Friday In4mation each week
ENROLLMENT/NEW ENROLLMENTS
- NEW for 2020-2021: 4HOnline 2.0
- NEW for 2020-2021: Book/literature orders
- New Process. Find lists on our page here: 4-H Project Manual Orders
- NEW FOR 2020-2021: Volunteer Leader Hours Tracking Sheet — Not mandatory. Need your input. Sample here: Volunteer Hours
- 2021 New/Renamed Projects and Books: Entomology, Welding, Photography
- Please use 2019-2020 E-Records for the 2020-2021 year (change the date!)
- Changes: Cake Decorating manuals revised.
Additional Wilton/Cake Deco Resources: http://classpromo.wilton.com/youth - New E-Records: http://co4h.colostate.edu/program-areas/colorado-4-h-project-information/ (NOTE: e-records are on the individual pages. You DO NOT need to do the “bulk download” to get e-records. AND the website is being updated constantly. If you find something out of place, let Marnie know and she’ll forward the information to the State).
- Most project pages/tips sheets currently being updated. Stay tuned!
- Project List
- Policy Changes:
- Member Re-Enrollment Deadline December 15 (due to 4-H Online 2.0 opening late)
- $30/member, $20/Cloverbud
Enrollment fees NOT due on 15, we will work with you to get payments squared away. - New Member Deadline February 1
- Add/Drop Deadline March 1
- Pueblo County 4-H Policies
- State Policy regarding inclusion:
CALENDARS:
- New for 2020-2021: 4-H Zoom Calendar here: Zoom Calendar
- 2020 4-H Yearly Calendar available on the County website here: 4-H Calendar
- Reserving Buildings at Fairgrounds go through Carolyn Valdez: Rhodes@pueblocounty.us
- County Fair Calendar – draft will be available soon. Stay tuned!
EVENT PROGRAM PLANS, INFORMED CONSENT, HOLD HARMLESS AGREEMENTS/INCIDENT REPORTS
- NEW FOR 2020-2021: Colorado 4-H In-Person Program Plans/COVID-19 – Required for ALL in-person 4-H Programs
- Required waivers/info:
- Adult volunteer/participant waiver
- Youth volunteer/participant waiver
- Contact-tracing sheets
- Temperature checks/masks/etc.
- Event Program Plans: Must be filled out for all overnight events and for any events that involve additional risk. Download here: COVID Program Plan
- Informed Consent: Needed when there is additional risk
- Now includes COVID-19 language, and is required for in-person activities
- Hold Harmless: Needed for events involving non-4-H members or a 4-H member from another county.
- Incident Reports: Should have a couple copies at each 4-H event
- Order of Reporting:
- Call 911 if there is an emergency
- After emergency services, contact Jen/Beth, if not already on-site
- Reporter should fill out Incident Report at this time
- Jen/Beth will contact Extension Office Director/State Staff
- Order of Reporting:
- NEW FOR 2020-2021: 4-H Virtual Program Resources
- Updated Club List (5 minutes) – Any changes need to be made?
CLUB RESPONSIBILITIES:
- Finances – Signers, No savings accounts, Charities/Individuals/Donations
- Regarding Donations à NO money deposited into a 4-H account can then be donated (checks or cash). Money meant to be donated as a community service project MUST be made out to the specific cause. (For example, checks should be made out to the Children’s Hospital)
- Money Matters Fact Sheet
Fact Sheet
Financial Accountability - Excessive Funds
- What is excessive funds?
- What are you raising money for in your club?
- Raise money with a PLAN for the money in mind!
New CSU Extension 4-H Logos — Find new logos online, or get from office
- Any 4-H/CSU logo use for T-shirts/hoodies/prizes/etc. MUST come to Beth and Jen for proof approval BEFORE printing
- County Fair/FFA vs. 4-H Clover:
- County Fair prizes/promo material must contain County Fair logo.
- Pueblo County 4-H program prizes/promo material must contain the correctly used 4-H Clover.
- County Fair/FFA vs. 4-H Clover:
- CSU Protection of Minors Policy
- All volunteers and others acting on behalf of the University are required by the CSU Protection of Minors Policy to report actual or suspected abuse to 4-H staff (also known as mandated reporters). They may also choose to report it to law enforcement or other entities.
- Shooting Sports topics that apply to all
- If a youth is giving a 4-H demonstration on a shooting sports related topic, a certified shooting sports leader, certified in that discipline, should be present.
- No humanoid targets
- NEW FOR 2020-2021: 4-H Shooting Sports Risk Management Plan – Stay tuned!
- Similar to what has been filled out in the past, but more streamlined, and will be agent-led. Each Shooting Sports Leader will get a binder-copy when complete.
- Questions?
- Thank you for attending! You are an essential part of Pueblo County’s youth development mission!